Use Case

Automated Invoice Reconciliation Software

Automatically match vendor invoices to purchase orders and payments. Eliminate manual data entry and 3-way matching headaches.

Invoice Reconciliation Software

Accounts Payable (AP) teams drown in paper and PDFs. Invoice Reconciliation—ensuring you pay the right amount for the right goods—is tedious and error-prone.

The 3-Way Match Problem

Manually comparing:

  1. The PO: What you ordered.
  2. The Receipt: What arrived.
  3. The Invoice: What they billed you. ...for every single transaction is slow.

Automated Matching

NAYA automates invoice reconciliation by digitizing the data flow.

  • OCR: We extract data from PDF invoices.
  • Integration: We pull POs and Receipts from your ERP or Inventory system.
  • Logic: If they match (within a tolerance, e.g., less than $5 variance), we approve it for payment.

Vendor Reconciliation

Beyond individual invoices, you need to reconcile Vendor Statements. NAYA compares your AP ledger to the vendor's statement to identify missing invoices or unapplied credits before you cut the check.

Stop overpaying. Start automating AP.

Built on NAYA's Reconciliation Platform

Invoice reconciliation is powered by our matching engine and operational ledger. Every match creates an audit trail for compliance.

Related Resources

Schedule a Demo

Frequently Asked Questions

QWhat is invoice reconciliation?

It involves verifying that a vendor invoice matches the Purchase Order (PO) and the Goods Receipt (GR), and then matching the payment to that invoice.

QWhat is 3-way matching?

3-way matching compares the Invoice, the PO, and the Receiving Report to ensure you only pay for what you ordered and received.

QCan NAYA handle partial payments?

Yes. NAYA tracks the remaining balance on invoices and matches partial payments accurately.

Get technical insights weekly

Join 4,000+ fintech engineers receiving our best operational patterns.