NAYA + Square Integration
NAYA's Square integration connects your point-of-sale and online payment data to automated reconciliation. From in-store transactions to ecommerce orders, NAYA matches Square payments to your bank deposits and syncs with your general ledger.
Integration Benefits
Omnichannel Transaction Sync
Reconcile Square transactions from every channel: in-store POS, online checkout, invoices, and virtual terminal. NAYA consolidates all Square payment sources into a unified view.
Multi-Location Management
For businesses with multiple Square locations, NAYA tracks transactions, deposits, and fees per location. Compare performance and reconcile cash across your entire operation.
Tip and Gratuity Tracking
Square tip amounts are captured separately from base transactions. NAYA tracks tip totals by employee or location for accurate payroll and tip distribution reporting.
Catalog and Inventory Integration
Square catalog items and modifiers are synced with transaction data. Know exactly what sold, at what price, and reconcile revenue by product category or SKU.
Square Capital Tracking
If you use Square Capital loans, NAYA tracks daily deductions from your deposits. See loan repayment progress alongside regular transaction reconciliation.
How to Connect
Connect Square Account
Authorize NAYA to access your Square account via OAuth. This grants read-only access to transactions, payments, deposits, and catalog data.
Configure Location Mapping
Map your Square locations to corresponding GL accounts or cost centers. Define how each location's revenue, fees, and deposits should be categorized.
Set Up Category Mappings
Map Square catalog categories to revenue accounts in your chart of accounts. Configure how different item types (products, services, tips) are recorded.
Connect Bank Accounts
Link the bank accounts where Square deposits funds. NAYA matches Square deposit reports to actual bank credits automatically.
Validate Test Transactions
Process test transactions through Square to verify end-to-end reconciliation. Confirm that POS sales, online orders, and refunds flow correctly.
Square Reconciliation: From POS to General Ledger
Square powers payments for millions of businesses, from coffee shops to retail stores to service providers. With hardware, software, and banking all in one ecosystem, Square simplifies selling. But for finance teams, reconciling Square transactions against bank deposits and accounting records still requires manual effort.
NAYA's Square integration brings automation to this process. Every transaction, tip, and settlement flows into your reconciliation workflow automatically.
The Square Reconciliation Challenge
Square's all-in-one approach creates unique reconciliation needs:
- Mixed payment types: card, cash, gift cards, invoices
- Tips that must be tracked separately for payroll
- Multiple locations with independent deposits
- Catalog complexity with items, modifiers, and discounts
- Hardware and software transactions from different sources
Manual reconciliation means exporting Square reports, matching deposits, and allocating revenue by location and category in spreadsheets, consuming critical operational hours.
How NAYA Automates Square Reconciliation
NAYA transforms Square reconciliation through continuous automation:
Unified Transaction View
All Square channels (including POS terminals, online checkouts, invoices, and appointments) appear in one reconciliation workflow. No more jumping between Square Dashboard sections to piece together your financials.
Location-Level Tracking
Each Square location's transactions, fees, and deposits are tracked separately. Roll up to see total business performance or drill down by location. Learn more about payment gateways and multi-location reconciliation.
Tip Management
Tips are separated from base sales for accurate reporting. Track tip totals by employee, shift, or location to streamline payroll and tip pooling.
Deposit Matching
Square deposits to your bank are matched to the underlying transactions. Fees are extracted, refunds deducted, and the net deposit reconciled against bank credits.
Multi-Channel Commerce
Modern Square businesses sell everywhere:
- In-store POS with Square Terminal or Register
- Online via Square Online Store or ecommerce plugins
- Invoices sent to customers for services rendered
- Virtual Terminal for phone orders
NAYA consolidates all channels into unified reconciliation, giving you a complete picture of revenue regardless of where the sale happened.
Integration with Square Ecosystem
Square's ecosystem includes more than payments:
- Square Payroll: Track tip allocations for accurate payroll
- Square Capital: Monitor loan repayment deductions
- Square for Restaurants: Reconcile table, tab, and modifier sales
- Square Appointments: Match service bookings to payments
Ready to automate your Square reconciliation? Learn more about NAYA's approach to reconciliation and see how we help businesses streamline their payment operations.
FAQ
How does NAYA connect to Square?
NAYA connects seamlessly to Square via secure OAuth 2.0 authorization, using Square Connect APIs to ingest read-only transaction feeds. The platform synchronizes orders, payments, refunds, disputes, item-level catalog data, and daily merchant settlement batches in real time without requiring manual file uploads.
What Square data does NAYA sync?
NAYA syncs full transactional details across Square locations, including itemized sales, customer tenders, promotional discounts, tips, processing fee deductions, dispute notices, and bank deposit transfers. This granular data enables multi-location operators to reconcile point-of-sale activities against general ledger accounts automatically.
How does the integration handle Square's daily deposits?
Square aggregates gross sales, refunds, withheld fees, and dispute adjustments into net daily settlement deposits. NAYA breaks down these bundled deposits, matching individual underlying transactions against the actual bank credits and resolving timing cutoffs across weekends and banking holidays.
Can NAYA reconcile Square Terminal and Register hardware?
Yes. In-person transactions processed through Square Register, Square Terminal, or mobile card readers flow into NAYA identically to eCommerce transactions. The system reconciles hardware-based point-of-sale transactions against physical location deposits and store-level revenue targets with zero manual intervention.
How are Square fees broken down?
NAYA extracts per-transaction percentage fees, fixed swipe costs, and custom hardware processing rates directly from Square settlement reports. The engine continuously verifies these deductions against your agreed pricing tiers, flagging fee anomalies, rate tier drift, or unexpected processing charges instantly.