Free Bank Reconciliation Template

For startups and small businesses, a simple spreadsheet is often the first step in financial control. We've put together a standard structure you can use to reconcile your bank accounts manually.

The Template Structure

A good bank reconciliation template should have two main sections:

Section 1: Bank Balance Adjustment

Start with the Ending Balance per Bank Statement.

• (+) Add: Deposits in Transit (Money you received that hasn't cleared the bank yet).
• (-) Less: Outstanding Checks (Checks you wrote that haven't been cashed).
• (=) Adjusted Bank Balance.

Section 2: Book Balance Adjustment

Start with the Ending Balance per General Ledger (Books).

• (+) Add: Interest Earned (Money the bank gave you).
• (-) Less: Bank Fees (Service charges, wire fees).
• (-) Less: NSF Checks (Bounced checks from customers).
• (=) Adjusted Book Balance.

Goal: The Adjusted Bank Balance must equal the Adjusted Book Balance. If they don't match, you have an unexplained variance.

The Limits of Excel

While this template works for 50 transactions a month, it becomes a nightmare at 5,000.

The "Hidden" Costs of Manual Recs

1. Human Error: One typo in a formula can hide a $50,000 variance.
2. Time Theft: Your finance team spends hours copy-pasting instead of analyzing.
3. Fraud Risk: Spreadsheets have no audit logs. Anyone can change a number to make it balance.

Upgrade to Automation

When you outgrow the spreadsheet (usually around Series A or when transaction volume hits 1,000/month), you need software.

NAYA automates the entire bank reconciliation process.

• We connect to your bank (via Plaid or SFTP).
• We connect to your ERP.
• We auto-match entries.
• We flag exceptions instantly.

Stop managing your cash in a fragile spreadsheet.

Related Resources

• NAYA Reconciliation Engine – Automated bank matching
• Bank Reconciliation Automation – Complete automation guide
• Cash Reconciliation – Real-time cash visibility
• ROI Calculator – Calculate your automation savings

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